HR software that knows Finnish agreements and labour law
Contracts, qualifications, absences, leave, the time bank and payroll data in one system. Sutja makes sure the rules of Finnish working life are met.
All of HR in one place
Contracts and documents
Employment contracts, attachments and key documents kept and up to date for every employee.
Skills and qualifications
Qualifications, cards and permits, such as a hygiene passport and a medication permit, tracked. Expiry won't catch you out.
Absences and leave
Sick leave, annual leave and other absences in one view, with balances calculated automatically.
Time bank
Flexitime and overtime accumulate in the time bank and stay under control for both manager and employee.
Payroll data
Hours, premiums, absences and expense claims such as mileage and per diems move as payroll data to Netvisor, Procountor and Fennoa.
CBAs and labour law
Sutja knows Finnish collective agreements and the quirks of labour law, and makes sure rest periods and limits are met.
The most common HR questions, answered in advance
These come up in every organisation that runs shift work. Sutja answers them before they land on a supervisor's desk.
Where are an employee's contract and terms when you need them?
Job title, employment type, working hours and pay sit in one view for every employee and stay up to date.
Employees keep asking about their leave balances.
Everyone sees their own balance and leave taken in their own view, so the question never reaches the supervisor. The balance is calculated automatically under the collective agreement.
When does someone's qualification or card expire?
Skills, cards and permits such as a hygiene passport are tracked, and Sutja reminds you before they expire.
How much flexitime and overtime has built up?
The working-hour bank balance is visible in real time to both supervisor and employee, not only at period end.
Are rest periods and collective-agreement limits being met?
Sutja knows the CBAs and labour law and warns you if the daily rest or maximum working time is about to be breached.
Do hours, expenses and absences transfer to payroll correctly?
Employees log hours and expenses such as mileage and per diems. Approved entries transfer as a payroll file to Netvisor, Procountor and Fennoa.
Shift planning and HR in one system
Sutja unites shifts, working time and staff data – and takes care of people. Rest periods, qualifications and workload stay under control automatically.
Shift planning
Week and month views, shift templates and repeats. Sutja assembles a ready draft you fine-tune.
Labor-law engine
Several collective agreements (e.g. MaRa, social care, property services): daily rest, weekly rest and overtime checked automatically.
Real-time costs
Sutja calculates labor costs with premiums while you plan. See the upcoming wage total before you publish shifts.
Absences & holidays
Sick leave, availability, vacation wishes and balances in one view. Annual leave accrues and carries over across holiday credit years automatically.
Skills & qualifications
A shift never goes to someone missing a required qualification – like a hygiene pass or medication licence.
Contracts & documents
Draft employment contracts and store certificates, hygiene passes and statutory documents securely in one place.
Time bank
Flexitime and overtime balances accrue automatically from worked shifts.
Time tracking & payroll
Employees log hours, kilometers, per diems and expenses, and the supervisor approves them. Payroll material is one click away, itemized by cost center when needed.
Teams & locations
Manage multiple teams and locations. All staff data stays in one system.
Substitute suggestions
On a sick day Sutja proposes qualified, available substitutes – with labor law checked.
Shift wishes
Employees share their wishes and availability, which Sutja factors into the rota.
Chat
Per-shift messages and photos keep information in one place.
Energy index
Consecutive shifts, weekends, unmet wishes, balances and overdue vacations as one number. The watch list tells you who to check on before the load turns into sick leave.
Notifications
The inbox collects approvals, changes and reminders. Email notifications with per-user settings, without the flood.
Mobile
An installable app for the phone. Employees see their shifts, log hours and leave wishes anywhere.
On-call
On-call shifts and callout compensation by collective agreement rules, straight into payroll.
Frequently asked questions
Answers to the most common questions about pricing, contracts and getting started. Still wondering about something? Get in touch and we'll help.
Is there a free version of Sutja?
Yes. The Free plan is free of charge and includes shift planning, absences and leave, and employee self-service for up to 3 users and 1 team. You can use it for as long as you like.
How much does Sutja cost?
Free is €0/mo, Roster is €49/mo (unlimited users, up to 3 teams) and Roster + Intelligence is €149/mo (analytics and shift optimization). Large organizations can get a tailored Enterprise plan. Prices are exclusive of VAT.
Is there a free trial? Do I need a credit card?
Paid plans include a 14-day free trial, and no payment method is required. The trial ends automatically and is not billed unless you place an order.
How does billing work and what are the payment terms?
Plans are billed monthly in advance at the start of each billing period. The payment term is 14 days net, and the invoice is delivered as an e-invoice or by email. VAT in force (25.5%) is added to the prices.
Is there a lock-in period? Can I cancel anytime?
There's no fixed term – the subscription continues one monthly billing period at a time. You can cancel anytime from the Billing page in the service. Cancellation takes effect at the end of the current period, after which the workspace moves to the free Free tier.
What's the difference between the Free and Roster plans?
Free includes shift planning, absences and leave, and employee self-service for up to 3 users and 1 team. Roster adds labour-law interpretation, exception approvals, leave accruals, shift wishes, annual leave and employment contracts, with unlimited users (up to 3 teams). The Intelligence add-on adds analytics and shift optimization.
Which collective agreements does Sutja support?
Sutja automatically interprets several Finnish collective agreements: hospitality, restaurant and leisure services (MaRa), private social services, property services (KIPA), building services / HVAC, and the technology industry. Rules can also be customized for your own agreement, and the range of supported agreements keeps growing.
Which payroll systems does Sutja integrate with?
You can export payroll data as a standard CSV file that works with all common payroll systems. The file export is part of every plan, including Free. Direct integrations with Fennoa, Netvisor and Procountor are being built, and they are included in the paid plans from Roster upwards.
Is there a mobile app for employees?
Employees use Sutja on their phone via the browser: they see their own shifts, submit shift wishes and absences, and log their hours. A dedicated mobile app is coming.
How does onboarding work? Can existing data be imported?
Onboarding is self-service: a guided setup gets you started and you add employees in the service. We're happy to help with onboarding and importing your existing data – get in touch and we'll plan the best steps together.
Where is my data stored? Is Sutja GDPR-compliant?
You own the data you store in the service, and it's kept in Finland and the EU. We process personal data in line with our privacy policy and data processing agreement (DPA), and all our subprocessors operate within the EU.
Is support available?
You can reach support by email at hello@sutja.fi and by phone at +358 50 5322521. We respond to support requests on business days. Enterprise customers get priority support and an SLA.
Ready to start?
Shifts handled. You focus on people.
Try Sutja free for 14 days. No credit card, no commitment.