Reception open, floors in order.
Sutja knows the MaRa collective agreement and the rhythm of a hotel day. Reception, housekeeping and breakfast shifts go into the same rota, and rest after night shifts is checked for you.
The situation
Mikko runs the shifts at a city hotel.
Reception is open around the clock, housekeeping needs change daily and breakfast starts before anyone else is in. Every department has its own rhythm.
Pain points
- Night shifts and rest periodsAfter a night shift on reception, daily rest and days off have to be worked out by hand before the next shift can be placed.
- Housekeeping demand swingsThe number of rooms to clean changes every day, but the rota is made weeks in advance.
- Each department in its own listReception, housekeeping and breakfast are planned separately, even when one person could work shifts in several.
- Leave sits in another systemYou can't see accrued leave while you're planning shifts.
- Staff don't enjoy the appWhen the app feels clunky, wishes and swaps happen over messages, around the system.
Three things that eat up hours every week.
A rota by department
Sutja proposes a rota that respects wishes, skills (reception, housekeeping, breakfast) and rest periods. Shifts that break the rules never get created.
Hotelli Satama, next period16 Nov – 6 Dec 2026
✦Finding employees· 46 s
1,224 h / 2,812.5 h
Demand / capacity
✦ Planning assistantShifts ⌄SummaryMon16 NovTue17 NovHotelli Satama108 shifts needed0–24Last year €3,300Reception48 shifts neededMorning shift7–157–15Night shift23–723–723–723–7Housekeeping60 shifts neededHousekeeping8–168–168–168–168–168–16Breakfast6 shifts neededBreakfast6–106–10✓Proposal ready: 198 / 198 shifts placed
Night shifts and rest, sorted
Evening and night premiums accrue automatically to the correct pay codes, and daily rest is checked before a shift is saved. You see what a shift costs while you plan it.
Edit shiftPublished✕
Anna VirtanenReception · Sat 31 Oct · 22:00–06:00DetailsCostRequirementsShift costAgreement profile: Hospitality (MaRa)
Base pay€88.00
Evening premium€6.40
Night premium€21.30
Saturday premium€18.60
Gross pay€134.30
Employer social costs€29.55
Total cost€163.85
✓Agreement checked: daily rest, night work and premiums are in order.
CancelSave
Aino Peltola37.5 h/wkBalancing period26 Oct – 15 Nov
Actual / threshold52.0 / 112.5 h
Left to +50% threshold68.0 h
Days offV 3/3 · X 0/0
Work-day rhythm2 + 4 + 4
Annual leave balance11 d
Skills
Hygiene passportReception: 4
Mark this employee's days offA substitute without a phone-round
On a sick day Sutja instantly surfaces only qualified people whose rest periods allow the shift. The swap is confirmed in chat in minutes.
Friday 30 OctoberCovered✕SummaryStaffingLocationsHotelli Satama · Fri 30 Oct
Opening hoursOpen 0–24
Weather☁︎ 8…11 °C
Sales last year€4,850
Weather⛅︎Partly cloudy, 8…11 °CWind 4.6 m/s · Evening: fairly clearHelsinki · Weather: MET Norway / Yr, CC BY 4.0SalesShow as table
€4,850.00 incl. VAT
Fri 31 Oct 2025 · week 44 · hourly sales
Sat 1 Nov060912151821000312:00–13:00€761.50
Source: sales data file · updated 20 Oct 2026 at 09:46
Edit shiftDraft✕DetailsOffersConversationCandidatesⓘ
⌕Search by name
- ✓
Kasper AaltoPart-time, 47.5 / 112.5 h - ✓
Lotta NiemiPart-time, 78 / 112.5 h - ✓
Minea KorhonenPart-time, 78 / 112.5 h - Aino Peltola52 h this period
Elias Toivonen85.5 h this period
Show all (26)
Offer to selected (3)✓Offer sent to 3 employeesFri 30 Oct · Reception 15–23 · first to accept gets the shift- ✓
The outcome
- Ready in minutesThe rota done over a cup of coffee.
- No agreement errorsAnd no pay disputes afterwards.
- No phone-roundThe substitute is found in the app.
- One clickPayroll data sent on to payroll.
The best thing the industry has seen.
Lessons from shift work.
All guides- Guide
Finnish shift-work pitfalls: what often gets forgotten
Working-time and holiday rules that are easy to leave to memory. The most common ones in plain language.
Read the guide - Guide
Annual leave in shift work: how leave is counted
Leave accrues under different rules and is taken on working days, not on planned shifts.
Read the guide - Guide
Staggered shifts: how they save money
When not everyone starts at once, staffing follows demand and the workload evens out.
Read the guide
Friday’s crew, all sorted.
Start free with one location. Paid plans from €49 per location per month, unlimited staff.Start free with one location. Unlimited staff.
