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Shifts and people without the hassle.
Sutja proposes a complete rota, takes care of the collective agreements, and keeps contracts, qualifications and hours in one place. Built for restaurants and health & care.
Join the waitlist · we'll tell you the moment it opens
Hoivakoti Aurora
/
Shifts
Dashboard
Leave & absences
Hoivakoti Aurora
Search pages, actions…
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Hoiva A
Workspace
Päivi Rantanen
paivi@aurora.fi
Planning periods
Week view
Timeline
Balancing period
13.7.–2.8.2026 · 3 vk
1157 / 1150 h
+6.5 h overtime
Week 27
Social care · test period
· 29.6.–5.7.
53
Shifts
1
Unpublished
406.5h
Total hours
13
Skill gaps
29.6.–5.7.
Mon
29.6.
Tue
30.6.
Wed
1.7.
Thu
2.7.
Fri
3.7.
Sat
4.7.
Sun
5.7.
Σ
Open shifts
1 open shift
8 h
1 pc
Marja Laine
01:00–10:00
10:00–18:00
17:00–01:00
10:00–18:00
17:00–01:00
39.0 / 38.3h
Pasi Lappalainen
10:00–18:00
Sick leave
Sick leave
Sick leave
10:00–18:00
17:00–01:00
22.5 / 38.3h
Kari Salminen
10:00–18:00
17:00–01:00
01:00–10:00
10:00–18:00
17:00–01:00
39.0 / 38.3h
Tuula Rantanen
10:00–18:00
17:00–01:00
10:00–18:00
17:00–01:00
30.0 / 38.3h
Janne Lehtonen
10:00–18:00
17:00–01:00
10:00–18:00
11:00–19:00
30.0 / 38.3h
Anna Virtanen
17:00–01:00
01:00–10:00
10:00–18:00
17:00–01:00
11:00–19:00
46.5 / 38.3h
Mikko Korhonen
17:00–01:00
17:00–01:00
10:00–18:00
01:00–10:00
39.0 / 38.3h
Cost
–
486 €
812 €
790 €
655 €
812 €
829 €
4 384 €
Overview
People
Costs
Personnel costs
Realized
Planned
Published
4 000 €
2 000 €
0 €
11/25
01/26
03/26
05/26
07/26
09/26
Current month
€24,300
Hours: 812 h · Cost per hour: €30 · Absences: 4.2%
People and wellbeing
Workload · this week
12 h
Overtime for 3 members
Below contract hours: 1
People
Wishes fulfilled · 07/26
92%
2 wishes not met
People
On the watch list
2 employees
Elevated workload
People
Operations
Open shifts · 7 days
3
Approval queue
7
CBA exceptions
1
July 2026
Wed
1.
Thu
2.
Fri
3.
Sat
4.
Sun
5.
Mon
6.
Tue
7.
Wed
8.
Thu
9.
Fri
10.
Sat
11.
Sun
12.
Mon
13.
Tue
14.
Wed
15.
Thu
16.
Fri
17.
Sat
18.
Sun
19.
Mon
20.
Tue
21.
Wed
22.
Thu
23.
Fri
24.
Sat
25.
Sun
26.
Mon
27.
Tue
28.
Wed
29.
Thu
30.
Fri
31.
Marja Laine
Pasi Lappalainen
Kari Salminen
Tuula Rantanen
Janne Lehtonen
Anna Virtanen
Mikko Korhonen
Sari Mäkinen
Petri Heikkinen
Jukka Hämäläinen
Liisa Nieminen
Emma Koskinen
Ville Nurmi
Katja Salo
Antti Mäki
Annual leave
Sick leave
Sick leave
Annual leave
Annual leave
Annual leave
Annual leave
Sick leave
Annual leave
Sick leave
Annual leave
Sick leave
Most shift tools are just empty skeletons
They let you fill a calendar, but labor law, rest periods, premiums and costs are still your problem. That isn't shift planning – it's manual work with an expensive licence.
An empty template, no help
You get a calendar to fill by hand. Nothing proposes a rota for you – every week you start from zero.
You hold it all in your head
Other tools don't know labor law, skills or workload. Rest periods, qualifications and people's wellbeing are left to your memory.
Hours to payroll by hand
Actuals are collected and keyed into payroll by hand. Mistakes surface only on the payslip.
Three steps to a smoother week
Start on your own in minutes, invite your team, and let the smart system handle the rest. No hidden costs, no separate tools.
Start it yourself
Fully self-service – start whenever it suits you. No hidden costs, no opaque pricing.
Invite your team
Invite your employees and let them fill in their own basics.
Sutja gathers what's needed
The smart system asks you only for the data real shift planning needs – and proposes the rota.
Shift planning and HR in one system
Sutja unites shifts, working time and staff data – and takes care of people. Rest periods, qualifications and workload stay under control automatically.
Shift planning
Week and month views, shift templates and repeats. Sutja assembles a ready draft you fine-tune.
Labor-law engine
Several collective agreements (e.g. MaRa, social care, property services): daily rest, weekly rest and overtime checked automatically.
Real-time costs
Sutja calculates labor costs with premiums while you plan. See the upcoming wage total before you publish shifts.
Absences & holidays
Sick leave, availability, vacation wishes and balances in one view. Annual leave accrues and carries over across holiday credit years automatically.
Skills & qualifications
A shift never goes to someone missing a required qualification – like a hygiene pass or medication licence.
Contracts & documents
Draft employment contracts and store certificates, hygiene passes and statutory documents securely in one place.
Time bank
Flexitime and overtime balances accrue automatically from worked shifts.
Time tracking & payroll
Employees log hours, kilometers, per diems and expenses, and the supervisor approves them. Payroll material is one click away, itemized by cost center when needed.
Teams & locations
Manage multiple teams and locations. All staff data stays in one system.
Substitute suggestions
On a sick day Sutja proposes qualified, available substitutes – with labor law checked.
Shift wishes
Employees share their wishes and availability, which Sutja factors into the rota.
Chat
Per-shift messages and photos keep information in one place.
Energy index
Consecutive shifts, weekends, unmet wishes, balances and overdue vacations as one number. The watch list tells you who to check on before the load turns into sick leave.
Notifications
The inbox collects approvals, changes and reminders. Email notifications with per-user settings, without the flood.
Mobile
An installable app for the phone. Employees see their shifts, log hours and leave wishes anywhere.
On-call
On-call shifts and callout compensation by collective agreement rules, straight into payroll.
See the load before it turns into sick leave
Sutja calculates an energy index for every employee straight from shift data: long runs of shifts, weekends, unmet wishes, overtime, hour bank balance and overdue vacations weigh it down. The watch list surfaces who to check on.
One 0-100 number tells how heavy the period is, the breakdown shows why
The watch list surfaces loaded employees automatically every night
Supervisors get a notification when someone enters the list
Worth checking on
Anni Virtanen
Consecutive days: 9 in a row
−35
Rest exceptions: 2 recorded
−16
Vacation: 14 months ago
−16
Overtime: 23 h
−12
Energy is a workload estimate calculated from shift data, not health information.
A full planning period, ready in a single view
Sutja builds a fair, labor-law-compliant rota for the whole balancing period and shows staffing, hours and costs in real time. Publish the period with one click.
Hoivakoti Aurora
/
Shifts
Hoivakoti Aurora
Search pages, actions…
⌘K
Hoiva A
Workspace
Päivi Rantanen
paivi@aurora.fi
Planning periods
Week view
Timeline
Balancing period
13.7.–2.8.2026 · 3 vk
1157 / 1150 h
+6.5 h overtime
Wk 29–31
Social care · test period
159
Shifts
3
Unpublished
1 157 h
Total hours
21
Skill gaps
Day
Evening
Night
Away
13 Jul–2 Aug
Vko 29
13.–19.7.
Vko 30
20.–26.7.
Vko 31
27.7.–2.8.
Mo
Tu
We
Th
Fr
Sa
Su
Mo
Tu
We
Th
Fr
Sa
Su
Mo
Tu
We
Th
Fr
Sa
Su
Σ
Marja Laine
116.0 / 114.9h
Pasi Lappalainen
78.5 / 114.9h
Kari Salminen
120.0 / 114.9h
Tuula Rantanen
92.0 / 114.9h
Janne Lehtonen
90.0 / 114.9h
Anna Virtanen
138.5 / 114.9h
Mikko Korhonen
117.0 / 114.9h
Cost
4 210 €
4 386 €
4 402 €
12 998 €
Rota ready to go
Sutja proposes the whole period's shifts, ready to publish with a single click.
Labor law checked
Balancing period, rest times and overtime are calculated automatically.
Costs in plain sight
Hours, staffing and skill gaps, all in real time.
Built for the reality of shift work
The same core bends to the pace of a dining room and the staffing ratio of a care unit.
Restaurants
Seasonal peaks, students and sudden sick days – Sutja keeps the floor and kitchen staffed without the hassle.
For restaurants
Health & care
3-shift work, staffing ratios and qualifications under control – the supervisor's time goes to clients, not to wrestling the rota.
For health & care
Cleaning
Multiple sites, shifting hours and substitute needs – Sutja keeps shifts sorted per site and finds someone instantly.
For cleaning
Your employee data never leaves Europe
Rosters, pay details and absences are the most sensitive HR data there is. In Sutja it stays in Finland, and the whole service chain is European: including the part few competitors talk about.
Servers in Finland
The service, database, files and sign-in run in the Finnish provider UpCloud's data centres. Personal data is not stored outside the EU or EEA.
Traffic served from EU nodes
Network traffic goes through a European provider too: the restriction to EU nodes is recorded in the data processing agreement, not just promised on a marketing page.
Every sub-processor European
Each of our sub-processors is a European company, and the list is public. There are no United States providers anywhere in the service data path.
Encrypted at rest as well
The most sensitive data is encrypted with a workspace-specific key before it is stored, and the master key is not kept in the database. A copy of the database alone is not enough to read it.
Guides and tips for staff scheduling
Practical guides to staff scheduling, working-hours law and cost control. More guides are on the way.
New in Sutja
Ready to start?
Shifts handled. You focus on people.
Try Sutja free for 14 days. No credit card, no commitment.